Effective Date: July 2026
At Virtual Assistant Finders (“VAfinders.com,” “we,” “our,” or “us”), we value your trust and are committed to protecting your personal information. This User Data Policy explains what information we collect, how we use it, how we store it, and your rights regarding your personal data.
By using our website, you agree to the practices described in this User Data Policy.
1. Our Commitment
We collect only the information necessary to operate our website, maintain professional portfolios, facilitate connections between businesses and virtual assistants, and provide a secure and professional user experience.
We do not sell, rent, or trade your personal information.
2. Information We Collect
Businesses
When using our website, we may collect:
- Full Name
- Email Address
- Phone Number (Optional)
- Website (Optional)
- Messages submitted through our contact forms
- Connection Requests
Virtual Assistants
When submitting your portfolio, we may collect:
- Full Name
- Email Address
- Phone Number
- Professional Photo
- Professional Biography
- Skills & Expertise
- Software Proficiency
- Industries Supported
- Services Offered
- Certifications (Optional)
- Languages Spoken
- Availability
- Portfolio or Work Samples (Optional)
Automatically Collected Information
When you visit our website, we may automatically collect:
- IP Address
- Browser Type
- Device Information
- Operating System
- Pages Visited
- Date and Time of Visit
- Referring Website
This information helps us improve website performance, usability, and the overall user experience.
3. Information We Do Not Collect
To protect your privacy, we do not request:
- Previous client names
- Employer names
- Client contact information
- Confidential company information
- Passwords
- Banking credentials
- Government-issued identification (unless legally required)
- NDA-protected documents
We encourage all users not to submit confidential or proprietary information belonging to third parties.
4. How We Use Your Information
Your information may be used to:
- Create and publish professional portfolios
- Respond to inquiries
- Review Connection Requests
- Facilitate initial introductions between businesses and virtual assistants
- Maintain and update portfolio information
- Improve our website and services
- Maintain platform security
- Prevent fraud or misuse
- Comply with applicable legal obligations
5. Public Portfolio Information
If your portfolio is published on our website, certain information you provide may be displayed publicly, including:
- Name
- Professional Photo
- Biography
- Skills
- Services
- Software Proficiency
- Industries Supported
- Certifications
- Languages
- Availability
- Portfolio Information
Only the information selected for publication will appear on your public portfolio. You may request updates or removal of your portfolio at any time by contacting us.
6. How We Store Your Information
Your information is stored using secure website hosting provided by Hostinger and other trusted service providers that help us operate our website. Access to personal information is limited to authorized administrators responsible for managing Virtual Assistant Finders.
7. Data Retention
We retain your information only for as long as necessary to:
- Maintain your portfolio
- Process Connection Requests
- Operate and improve the website
- Comply with legal obligations
- Resolve disputes
- Enforce our policies
If you request removal of your portfolio or personal information, we will process your request within a reasonable timeframe unless we are legally required to retain certain information.
8. Sharing Your Information
We respect your privacy. We do not sell, rent, or trade your personal information. Information may only be shared when necessary to:
- Facilitate an initial introduction between businesses and virtual assistants
- Comply with applicable laws or legal requests
- Protect the rights, safety, or security of Virtual Assistant Finders and its users
9. Your Rights
You have the right to:
- Access your personal information
- Update your information
- Correct inaccurate information
- Request removal of your portfolio
- Request deletion of your personal information, subject to applicable legal requirements
To exercise any of these rights, please contact us using the information below.
10. Data Security
We take reasonable measures to protect your information. These measures include:
- Secure website hosting through Hostinger
- SSL (HTTPS) encryption
- Password-protected administrator access
- Limited access to user information
- Routine website maintenance and software updates
Although we strive to protect your information, no method of transmitting data over the Internet or electronic storage is completely secure. Therefore, we cannot guarantee absolute security.
11. Cookies
Our website may use cookies and similar technologies to:
- Improve website functionality
- Remember user preferences
- Analyze website traffic
- Enhance your browsing experience
You may disable cookies through your browser settings, although some website features may not function properly.
12. Third-Party Services
Virtual Assistant Finders may use trusted third-party service providers, including:
- Hostinger (Website Hosting)
- Google Analytics (Website Analytics)
- Email Service Providers
- Spam Protection Services
These providers process information according to their own privacy and security policies.
13. Children’s Privacy
Virtual Assistant Finders is intended for individuals who are at least 18 years old, or the legal age required to enter into agreements in their jurisdiction. We do not knowingly collect personal information from children.
14. Changes to This Policy
We may update this User Data Policy from time to time. Any changes will be published on this page with an updated effective date. Your continued use of the website after changes are posted constitutes acceptance of the revised policy.
Contact Us
If you have any questions about this User Data Policy or would like to request access, correction, update, or deletion of your personal information, please contact us.
Virtual Assistant Finders
📧 support@vafinders.com
🌐 www.vafinders.com
Our Commitment to Your Privacy
At Virtual Assistant Finders, we believe trust is the foundation of every meaningful professional connection. Whether you’re a business exploring professional portfolios or a virtual assistant showcasing your experience, we are committed to handling your information responsibly, respecting your privacy, and maintaining a secure platform for our community.
Thank you for trusting Virtual Assistant Finders.
Find. Connect. Succeed.